Financials
Financial performance, trends, adjustments and banking.
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Net Sales
Gross Profit
Total Labour
Adjusted Operating Profit
Cost Breakdown
Each percentage is of net sales. These measures overlap. Prime cost is cost of sales plus labour, so this row does not add to 100%.
Core COGS
Packaging
Rent
Prime Cost
Accounting Vs Adjusted
Xero Net Profit
Adjusted Net Profit
Adjusted reporting applies approved timing and unusual-item treatments without changing Xero.
Margins
Costs As A Percentage Of Sales
Sales And Profit
Period Values
Scan Xero finds large or unusual bills: equipment, a big packaging purchase, or a one-off expense. Keep Normal leaves the cost in this period. Spread splits it over the months you pick. Capital Asset and Exclude take it out of adjusted profit. Xero’s own net profit does not change. If the buttons are missing, this login can read the list but not decide.
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Cash Waiting To Bank
Square To Bank
Target Float
Till Variance · 7 Days
Till Variance · 30 Days
Latest Bank Deposit
Cash Position
Recent Cash Ups
| Date | Expected | Actual | Variance | Banking | End Float |
|---|
Recent Xero Cash Deposits
| Date | Amount | Reference |
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Sales
Square sales performance and item analytics.
Checking Square connection…
Net Sales
Gross Sales
Orders
Average Order
Returns/Refunds
Daily Sales
Daily Values
| Date | Net Sales |
|---|
Sales By Hour
Hourly Values
| Hour | Net Sales |
|---|
Sales By Category
Net sales and share of the selected period.
Top 10 Items
Ranked By Quantity
| Item | Category | Qty | Net Sales |
|---|
Sales Channels
| Channel | Orders | Net Sales |
|---|
Marketing
Reputation and content performance for this shop.
Checking Google listing…
Mapped
Total Reviews
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Reviews are ordered by Google relevance. HQ does not store review text. Reply in Google Maps or Business Profile.
Checking Instagram…
Followers
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Now
Accounts Reached
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Selected Period
Views
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Selected Period
Interactions
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Selected Period
This Period
Sync Instagram to see the strongest content signal.
Top Content
Ranked by meaningful interactions.
Reels Performance
| Reel | Views | Reach | Shares | Saves | Avg Watch |
|---|
Best Posting Times
Based on average interactions from recent posts.
What Performs Best
Whiteboard
Live shop priorities for this location. Pick a Re-stock product or type a one-off. Say multiple Prep, Low Stock and Wastage items naturally. Quantities are optional.
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Prep
0
Low Stock
0
Wastage
0
Recent Completed Items
AI Assistant
Ask Bella Baciata HQ questions in plain English.
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Settings
Theme, logo, access and connected workforce tools for this shop.
Appearance
This DeviceChoose how Bella Baciata HQ looks on this device.
Saved On This Device
About Appearance
Navy Dark is the default. Dark uses the navy dashboard. Light uses the same layout on paper. This stays on this browser, including Staff Clock.
Business Logo
All LocationsJPEG, PNG, or WebP. 2 MB or smaller. Login and startup keep the default mark.
Drop A Logo HereJPEG, PNG, or WebP. 2 MB or smaller.
Location Details
Selected shopThe delivery address and contact number sent to suppliers for this shop. Choose a shop at the top to edit its details.
People
Give each person a role and the shops they can open. Module access for that role is set below.
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| Name | Role | Locations | Status |
|---|
Add User
Location Access
Roles And Permissions
Set module access for each role. Owner and Administrator always have full access.
This role always has full access.
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Connected Services
The accounts this shop uses for finance, sales, marketing, invoices and the staff clock.
Xero
The Xero organisation used for Finance and Banking at this location.Checking Xero connection…
Xero
The Xero organisation used for Finance and Banking at this location.
Checking Xero connection…
On: send approved bills. Off: send drafts for review in Xero. Nothing is sent until you select Send to Xero.
Find this in Xero → Business → Bills to pay → Create bill from email. Daily Ops → Invoices uses it for other (non food and drink) bills.
Square
The Square seller account used for Sales at this location.Checking Square connection…
Square
The Square seller account used for Sales at this location.
Checking Square connection…
Choose Square Location
Instagram
The professional Instagram account used for Marketing at this location.Checking Instagram…
The professional Instagram account used for Marketing at this location.
Checking Instagram…
Choose Instagram Account
Google
Listing, Calendar, and the Catering inbox for this shop.
- ListingChecking
- CalendarChecking
- Catering InboxChecking
Listing, Calendar, and the Catering inbox for this shop.
- ListingChecking
- CalendarChecking
- Catering InboxChecking
Google Listing
The Google Maps listing shown on Marketing for this shop. Paste a Place ID — no Google login.Checking Google listing…
Google Listing
The Google Maps listing shown on Marketing for this shop. Paste a Place ID — no Google login.
Checking Google listing…
Google Place ID
Find the ID with Google’s Place ID finder. HQ stores only the ID, never review text.
Google Calendar
Connect admin@ once, then tick the shop calendars this location should show in Daily Ops → Calendar. Leave the personal calendar unticked. Confirm on Catering writes the event here.Checking Google Calendar…
Google Calendar
Connect admin@ once, then tick the shop calendars this location should show in Daily Ops → Calendar. Leave the personal calendar unticked. Confirm on Catering writes the event here.
Checking Google Calendar…
Calendars For This Location
Create a BB Circular Quay calendar in Google for floor-visible events. Do not map Australian Holidays or the primary inbox calendar.
Catering Inbox
Connect ciao@bellabaciata.com.au so HQ can read Square Online form emails and save Gmail drafts. HQ never sends those emails.Checking catering inbox…
Catering Inbox
Connect ciao@bellabaciata.com.au so HQ can read Square Online form emails and save Gmail drafts. HQ never sends those emails.
Checking catering inbox…
Catering Products
Tick the Square items that may appear on catering invoices. Search by name or category. Names with “tray” count toward production trays. HQ saves Gmail drafts and does not send those emails.
Restoke
Food and drink invoice photos email to this inbox. Match this shop to its Restoke venue.Save an inbox to enable that destination.- Invoice ForwardingChecking
- Venue MappingChecking
Restoke
Food and drink invoice photos email to this inbox. Match this shop to its Restoke venue.
Save an inbox to enable that destination.
- Invoice ForwardingChecking
- Venue MappingChecking
Save the Restoke venue for this shop.
Deputy IntegrationStaff Clock
Staff clock in, take breaks and clock out from the sidebar. Use the kiosk on a dedicated tablet if you need a screen without the rest of HQ.Open Kiosk
- ConnectionChecking
- Location MappingChecking
- Authorised TabletsChecking
Checking
Checking
Checking
Checking Staff Clock…
Deputy Integration
Staff Clock
Staff clock in, take breaks and clock out from the sidebar. Use the kiosk on a dedicated tablet if you need a screen without the rest of HQ.
- ConnectionChecking
- Location MappingChecking
- Authorised TabletsChecking
Checking Staff Clock…
1. Match This BB HQ Location
All areas in this company are included. This area is used only when someone clocks in without a rostered shift.
2. Staff PINs
Set or replace a private four-digit PIN for each person.
3. Authorise This Tablet
Only authorised devices can open Staff Clock. The credential stays on this tablet.
Authorised Tablets
Checklists
Manage Tasks, Schedules And Notifications.
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Per Scheduled Occurrence · Sydney Time
New Checklist
0 Tasks
Drag the handle to reorder; hold near the top or bottom to scroll. Task changes save individually. Import CSV accepts one task per row; a second instructions column is optional.
Recurring Schedule
Choose when this checklist appears for staff.
Repeat
1–365 Days, Weeks Or Months
Repeat On
Next 3 Scheduled Dates
Times Follow Your Location: Sydney
Months without the start day use their last day.
No cut-off or overdue alerts. Progress stays saved until Complete Checklist; another scheduled date will not create a duplicate while this one is open.
Notify If Incomplete
Only selected roles receive an alert if this occurrence is incomplete at the cut-off. New scheduled occurrences start with fresh ticks.
Resources
Shop Facts and Troubleshooting are on Daily Ops → Resources. The Allergen Info review list is not published to staff yet.
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Shop Facts
Answers that are true for the whole shop, such as all cheeses being pasteurised.
Allergen Info
One review list for this business. Potential allergens are not a checked Contains list, and staff do not see this list yet.
| Name | Ingredients | Potential Allergens | Notes To Check | Review Status | Actions |
|---|
Floor Product Flags
Allergen Info
Tick what is in this product. May Contain is for shared equipment or traces.
Troubleshooting
Title plus what to do. For shop issues such as a printer that stops working.
Restock
Staff use Daily Ops → Restock. Product List is the items. Categories is names and banner colours.
Product List
Manage master items for Daily Ops. Drag a product to change its order inside its category. Tick Low Stock and/or Prep to show those buttons on the floor. Urgent stays optional.
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| Name | Category | Min Lot | Low Stock | Prep | Active |
|---|
Categories
Reorder with ↑ ↓, set banner colours, or add and delete categories for this location. Delete is blocked while items still use a category.
Par Forecasting
Par comes from the same weekday last week plus a margin. Sold-out days use the bigger margin; Quiet days hold the previous par. Changes save on their own.
Changes save on their own.
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Added to last week's sales. 150 sold + 15% → 175 (rounded up to 5).
Used when that day was flagged Sold out, because real demand was higher than sales.
Par sums Square categories Baciata Lunch and Baciata Breakfast.
Weekly Run Sheet
Fallback balls when Square has no match, plus biga, cook trays and display trays for each weekday.
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Day Overrides
Faded numbers show the current saved schedule. Red-tinted fields contain an override. Type a number to override that date, or clear and save to use the normal calculation. Blank fields keep the forecast or weekly settings.
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Master Trays
Numbered rows are the topping order. Drag a row to reorder. Up and Down do the same. Add Step is an oven or finish line in capitals. CSV columns: Pizza, Ingredient, Full g, Half g.
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